The YesRef Glossary
Trying to understand something that's not defined here? Ask us in a message — and we can add it to the list 😄
Abandoned Pre KO is a method to pay Sports Officials. Sports Officials are paid 50% of their fee and full expenses, this is calculated automatically when this option is selected.
Pre-KO is defined as before the start of the game. It is usually used during bad weather when an official has deemed that the game is not playable.
Abandoned Post KO is a method for paying Sports Officials. When this option is selected, Sports Officials are paid in full.
Post KO is defined as after the game has started.
An Access Level is applied to Sports Provider user which changes the level of functionality and access that the user has in an Organisation.
Affiliation applies to Sports Officials and forms part of their profile. Sports Officials can upload their affiliation information to demonstrate their affiliation to the Sport they officiate.
Appoint is a way in which Sports Officials can be allocated to Roles. When choosing Appoint, the platform looks up all Sports Officials part of the Organisation, taking into consideration their Affiliation status, Availability, Age, Category, DBS status, Safeguarding Information, Sports Official Level and Travel Distance. Categories such as availability and Requires a parent or Guardian can NOT be over written however preferences can be. You can also type to search and allocate your own official.
The Appoint function is available to Organisations with a YesRef subscription.
An Appointment is when a Sports Official has been allocated to a Role using the Appoint function. This sends an email and notification to the Sports Official inviting them to accept or decline the Appointment. Officials can not be paid until the appointment is accepted.
Availability highlights the Sports Official's availability on any given date/time. Sports Providers can access the Sports Officials Calendar to view the Sports Officials Availability. Sports Official's can access their Calendar to update their Availability, this feature is available to Sports Providers on subscription.
Awaiting Acceptance is the current state of a Role. This state means the Sports Official has been appointed to a Role but has not yet accepted or declined the Appointment.
Awaiting Completion is the current state of a Role. This state means the Organisation has paid for the Role, the money has been transferred to YesRef and the Total Fee will be automatically transferred to the Sports Official 1 hour, after the end of the Game. This can be updated before the 1 hour after the end of the game.
Awaiting Expenses is the current state of a Role. This state means the Sports Official is required to add expenses and they have not yet added them.
Awaiting Payment is the current state of a Role. This state means the Role is Ready to be Paid for by the Payer however payment has not yet been transferred to YesRef or the official.
Officials expecting their payment should contact the Sports Organisation to request payment in this instance.
Awaiting Roles is the current state of a Role. This state means the Role is waiting for a Sports Official to be allocated. This could be allocated by the Appoint or Find functions.
A bank transfer is a method in which Organisations can transfer money to YesRef to pay Sports Officials. Bank transfers are available directly within YesRef and can be initiated by clicking the Pay YesRef button or visiting the Manage by Credit page within the profile section. A bank transfer can be used to top up Credit for your Organisation or to transfer money to YesRef to pay Sports Officials.
A Business is one of five Organisation types that use YesRef. A Business profile gives you access to all of the key features across the YesRef platform, with the option to create Events only.
The calendar is designed specifically for Sports Officials. This provides Sports Officials with the option to update their Availability using Closed Dates and view their Games and Events. Organisations with an active YesRef Subscription, can view the Calendar of any Sports Official who has shared their Calendar with the Organisation.
YesRef will assume the Sports Officials is open (available) until they close a date.
Capped Price is a Role Expense option which allows the Organisation to set the maximum about of Expenses a Sports Official can claim on any role.
A category is what an Organisation assigns to a Game or Event. These are unique to each Sport and typically it quantifies the type of Game or Event for example; Men's ,Women's etc. Sports Officials can select multiple categories as part of their preferences, this allows them to personalise what Games & Events they like to officiate.
Closed dates are added to the Calendar by a Sports Official. Sports Official Calendar's are available by default unless the Sports Official adds a Closed Date, making them unavailable for a given date/time period. Closed dates can be added for a single day or multiple days, with any time period and can be applied to different Organisations. This allows the Sports Official complete flexibility with their Availability.
A Club is one of five Organisation types that use YesRef. A Club profile gives you access to all of the key features across the YesRef platform, including creating and modifying Teams within your Club and adding multiple Sports.
Communication forms part of YesRef Rating and allows Users to rate the communication before, during and after the game from 1-5. A comment is required for anything other than 5 stars.
A Competition is one of five Organisation types that use YesRef. A Competition profile gives you access to all of the key features across the YesRef platform, with the additional benefit of viewing any games on the YesRef Platform that are part of your Competition.
Credit within YesRef is allocated to an Organisations account. This is money that has been transferred to YesRef and is available as a Payment Method to pay Sports Officials.
A Cup is a Competition type within YesRef and is applied against a Game. This is selected when creating a Competition and defining the type of Competition. This is typically assigned for Competitions with knockout stages. The Cup Competition type is shown as a trophy icon on any game.
The Daily Availability forms part of a Sports Official's Availability. The Daily Availability allows the Sports Official to open and close their Calendar at the same time every day. This can be edited in the Sports Officals profile under preferences.
DBS (Disclosure and Barring Service) applies to Sports Officials and forms part of their profile. Sports Officials can upload their DBS information to demonstrate they have an in-date DBS for the Sport they officiate.
A division forms part of a Competition and is used when creating a Game and when creating Teams. A Division allows a number of defaults to be set including Roles, Sports Official Level and Sports Official Fees and Expenses.
An Educational Institution is one of five Organisation types that use YesRef. An Educational Institution profile gives you access to all of the key features across the YesRef platform, including creating and modifying Teams within your Organisation and adding multiple Sports and events.
An Event is for when you have multiple games, taking place at the same Venue. Events can be created for one-off dates or multiple dates and are required in order to allocate Sports Officials.
Equipment forms part of YesRef Rating and allows Users to rate the provided equipment from 1-5. A comment is required for anything other than 5 stars.
Facilities forms part of YesRef Rating and allows Users to rate the Facilities from 1-5. A comment is required for anything other than 5 stars.
Find is a way in which Sports Officials can be allocated to Roles. When selecting Find, the platform will send a notification to all Sports Officials who meet the criteria for the Role(s). All Sports Officials preferences are taken into consideration including their Affiliation status, Availability, Age, Category, DBS status, Safeguarding Information, Sports Official Level and Travel Distance.
Find Games or commonly referred to as the #LiveGamesList, is a list of available opportunities that a Sports Official can view to accept a role on a game/event. This is an open list that shows available to officiate.
The Fee is associated to a Role and is the value that will be paid to the Sports Official.
Fixed Fee is a Role Expense option which allows the Organisation to set. Selecting Fixed Fee means no Expenses can be added by the Sports Official for that particular Role.
A Game is for when two teams are playing each other. Creating a Game is required in order for the Organisation to allocate Sports Officials.
Game Control forms part of YesRef Rating and allows Users to rate the Sports Officials Game Control from 1-5. A comment is required for anything other than 5 stars.
A Governing Body is one of five Organisation types that use YesRef. A Governing Body profile gives you access to all of the key features across the YesRef platform, with the additional benefit of viewing any games on the YesRef Platform that are part of your Governing Body. Any Sports Officials affiliated to your Governing Body are also made available.
Home is a tab located in your YesRef account. This will show upcoming and previous games.
If you are a Sports Provider on subscription, you will also see an unallocated tab.
Hospitality forms part of YesRef Rating and allows Users to rate the Hospitality experience from 1-5 on the Organisation or hosting Team. A comment is required for anything other than 5 stars.
Invite is a function that enables you to invite Sports Officials to your Organisation. Inviting Sports Officials allows you to view their Profile, Availability and Appoint them to Games or Events.
Location forms part of YesRef Rating and allows Users to rate the location from 1-5. A comment is required for anything other than 5 stars.
An Organisation is any one of the following: Business, Club, Competition, Educational Institution or Governing Body.
Overall forms part of YesRef Rating and allows Users to rate the Overall experience from 1-5 on the event. A comment is required for anything other than 5 stars.
A League is a Competition type within YesRef and is applied against a Game. This is selected when creating a Competition and defining the type of Competition.
Membership Evidence is required by the first person signing up to the Organisation. This is required to confirm that the User requesting access is part of that Organisation.
Paid is the current state of a Role. This state means the Organisation has paid and the Sports Official has subsequently been paid.
A Parent/Guardian is a type of User. Parent/Guardians are required to register an account when Sports Officials under the age of 18 create an account. Officials without a parent/guardian will not be able to be appointed or successfully apply for a game on the #LiveGamesList.
Pay YesRef is a button that is displayed on the Homepage for Organisations. This button appears when any Role is in a state of Awaiting Payment. Upon selecting Pay YesRef, a popup appears allowing the User to select all or a selection of Roles to pay.
Payment is a button that is displayed on the Homepage. This page shows you all of your spent or received transaction within your YesRef account.
The Payment by description is associated with every Role. Against each Role the Payment by description will highlight who is responsible for making payment for that particular Role.
Forms part of your profile and is used to send money to you.
Per Mile is a Role Expense option which allows the Organisation to set the Per Mile cost for a Sports Official to add the number of miles travelled.
Forms part of your profile, where you can update certain parts of your profile including first name, last name, phone number and address
Pitch/Court forms part of YesRef Rating and allows Users to rate the Pitch/Court from 1-5. A comment is required for anything other than 5 stars.
Players forms part of YesRef Rating and allows Users to rate their experience of the players from 1-5 on the event. A comment is required for anything other than 5 stars.
Postponed is the current state of a Role. This state means the Organisation has been refunded their money for the Role.
Processing Refund is the current state of a Role. This state means the Organisation has not yet added the bank details to confirm where they monies should be returned to.
Preferences forms part of a Sports Official profile where a preferred travel distance, daily availability and notification preferences.
Proffesionalism forms part of YesRef Rating and allows Users to rate the Sports Officials Proffesionalist from 1-5. A comment is required for anything other than 5 stars.
Ratings are displayed within the platform against an Organisation, Venue, Home Team, Away Team or a Sports Official. A Rating is displayed after 10 Ratings and is rated out of 5. Before 10 Ratings have been received, the text will show TBC.
A Role is associated to a Game or Event. Adding a Role allows you to set the Fee, Expenses, Payer, Sports Official Level and allocate a Sports Official to the Role using the Appoint ot Find function.
Safeguarding applies to Sports Officials and forms part of their profile. Sports Officials can upload their Safeguarding information to demonstrate they have an in-date Safeguarding qualification for the Sport they officiate.
Allows a Sports Official to share their profile / availability to multiple Sports Providers so they can be allocated roles.
Spectators form part of YesRef Ratings and allows Sports Officials to rate the Spectators experience from 1-5 on the Home and Away Teams. A comment is required for anything other than 5 stars.
A Sport is associated to an Organisation to highlight the Sport that they participate within. A Sport can be assigned to an Organisation and a Sports Official.
A Sport Level is used for Events and determines the Sports Official Level for the Role(s).
A Sports Official is a type of User and are a combination of Referees, Umpires and Table Officials etc who officiate for a Sport.
A Sports Official Level is assigned to every Role, determining the qualifications required from a Sports Official.
A Sports Provider is a type of User. A Sports Provider can register to one or multiple Organisations.
The Sports Provider Role is the Role the Sports Provider has within the Organisation. For example; Chairperson, Team Manager, Appointments Officer etc.
Team Officials forms part of YesRef Rating and allows Users to rate their experience of the Team Officials from 1-5 on the event. A comment is required for anything other than 5 stars.
An Unavailable Reason is a selection of options a Sports Official can select when Closing a Date or rejecting an Appointment.
A User is any one of the following: Sports Provider, Sports Official or Parent/Guardian.
The YesRef Finders Fee is a fee which is applied when using the Find function against a Role. This is only payable when YesRef successfully finds you a Sports Official.
The YesRef Payment Fee is a fee which is applied when paying a Sports Official. This is only payable when using YesRef to pay Sports Officials.
Abandoned Pre Kick Off (KO)
Abandoned Pre KO is a method to pay Sports Officials. Sports Officials are paid 50% of their fee and full expenses, this is calculated automatically when this option is selected.
Pre-KO is defined as before the start of the game. It is usually used during bad weather when an official has deemed that the game is not playable.
Abandoned Post Kick Off (KO)
Abandoned Post KO is a method for paying Sports Officials. When this option is selected, Sports Officials are paid in full.
Post KO is defined as after the game has started.
Access Level
An Access Level is applied to Sports Provider user which changes the level of functionality and access that the user has in an Organisation.
Affiliation
Affiliation applies to Sports Officials and forms part of their profile. Sports Officials can upload their affiliation information to demonstrate their affiliation to the Sport they officiate.
Appoint
Appoint is a way in which Sports Officials can be allocated to Roles. When choosing Appoint, the platform looks up all Sports Officials part of the Organisation, taking into consideration their Affiliation status, Availability, Age, Category, DBS status, Safeguarding Information, Sports Official Level and Travel Distance. Categories such as availability and Requires a parent or Guardian can NOT be over written however preferences can be. You can also type to search and allocate your own official.
The Appoint function is available to Organisations with a YesRef subscription.
Appointment
An Appointment is when a Sports Official has been allocated to a Role using the Appoint function. This sends an email and notification to the Sports Official inviting them to accept or decline the Appointment. Officials can not be paid until the appointment is accepted.
Availability
Availability highlights the Sports Official's availability on any given date/time. Sports Providers can access the Sports Officials Calendar to view the Sports Officials Availability. Sports Official's can access their Calendar to update their Availability, this feature is available to Sports Providers on subscription.
Awaiting Acceptance (Blue)
Awaiting Acceptance is the current state of a Role. This state means the Sports Official has been appointed to a Role but has not yet accepted or declined the Appointment.
Awaiting Completion (Green)
Awaiting Completion is the current state of a Role. This state means the Organisation has paid for the Role, the money has been transferred to YesRef and the Total Fee will be automatically transferred to the Sports Official 1 hour, after the end of the Game. This can be updated before the 1 hour after the end of the game.
Awaiting Expenses (Yellow)
Awaiting Expenses is the current state of a Role. This state means the Sports Official is required to add expenses and they have not yet added them.
Awaiting Payment (Red)
Awaiting Payment is the current state of a Role. This state means the Role is Ready to be Paid for by the Payer however payment has not yet been transferred to YesRef or the official.
Officials expecting their payment should contact the Sports Organisation to request payment in this instance.
Awaiting Roles (Teal)
Awaiting Roles is the current state of a Role. This state means the Role is waiting for a Sports Official to be allocated. This could be allocated by the Appoint or Find functions.
Bank Transfer
A bank transfer is a method in which Organisations can transfer money to YesRef to pay Sports Officials. Bank transfers are available directly within YesRef and can be initiated by clicking the Pay YesRef button or visiting the Manage by Credit page within the profile section. A bank transfer can be used to top up Credit for your Organisation or to transfer money to YesRef to pay Sports Officials.
Business
A Business is one of five Organisation types that use YesRef. A Business profile gives you access to all of the key features across the YesRef platform, with the option to create Events only.
Calendar
The calendar is designed specifically for Sports Officials. This provides Sports Officials with the option to update their Availability using Closed Dates and view their Games and Events. Organisations with an active YesRef Subscription, can view the Calendar of any Sports Official who has shared their Calendar with the Organisation.
YesRef will assume the Sports Officials is open (available) until they close a date.
Capped Price
Capped Price is a Role Expense option which allows the Organisation to set the maximum about of Expenses a Sports Official can claim on any role.
Category
A category is what an Organisation assigns to a Game or Event. These are unique to each Sport and typically it quantifies the type of Game or Event for example; Men's ,Women's etc. Sports Officials can select multiple categories as part of their preferences, this allows them to personalise what Games & Events they like to officiate.
Closed Dates
Closed dates are added to the Calendar by a Sports Official. Sports Official Calendar's are available by default unless the Sports Official adds a Closed Date, making them unavailable for a given date/time period. Closed dates can be added for a single day or multiple days, with any time period and can be applied to different Organisations. This allows the Sports Official complete flexibility with their Availability.
Club
A Club is one of five Organisation types that use YesRef. A Club profile gives you access to all of the key features across the YesRef platform, including creating and modifying Teams within your Club and adding multiple Sports.
Communication
Communication forms part of YesRef Rating and allows Users to rate the communication before, during and after the game from 1-5. A comment is required for anything other than 5 stars.
Competition
A Competition is one of five Organisation types that use YesRef. A Competition profile gives you access to all of the key features across the YesRef platform, with the additional benefit of viewing any games on the YesRef Platform that are part of your Competition.
Credit
Credit within YesRef is allocated to an Organisations account. This is money that has been transferred to YesRef and is available as a Payment Method to pay Sports Officials.
Cup
A Cup is a Competition type within YesRef and is applied against a Game. This is selected when creating a Competition and defining the type of Competition. This is typically assigned for Competitions with knockout stages. The Cup Competition type is shown as a trophy icon on any game.
Daily Availability
The Daily Availability forms part of a Sports Official's Availability. The Daily Availability allows the Sports Official to open and close their Calendar at the same time every day. This can be edited in the Sports Officals profile under preferences.
DBS
DBS (Disclosure and Barring Service) applies to Sports Officials and forms part of their profile. Sports Officials can upload their DBS information to demonstrate they have an in-date DBS for the Sport they officiate.
Division
A division forms part of a Competition and is used when creating a Game and when creating Teams. A Division allows a number of defaults to be set including Roles, Sports Official Level and Sports Official Fees and Expenses.
Educational Institution
An Educational Institution is one of five Organisation types that use YesRef. An Educational Institution profile gives you access to all of the key features across the YesRef platform, including creating and modifying Teams within your Organisation and adding multiple Sports and events.
Event
An Event is for when you have multiple games, taking place at the same Venue. Events can be created for one-off dates or multiple dates and are required in order to allocate Sports Officials.
Equipment
Equipment forms part of YesRef Rating and allows Users to rate the provided equipment from 1-5. A comment is required for anything other than 5 stars.
Facilities
Facilities forms part of YesRef Rating and allows Users to rate the Facilities from 1-5. A comment is required for anything other than 5 stars.
Find
Find is a way in which Sports Officials can be allocated to Roles. When selecting Find, the platform will send a notification to all Sports Officials who meet the criteria for the Role(s). All Sports Officials preferences are taken into consideration including their Affiliation status, Availability, Age, Category, DBS status, Safeguarding Information, Sports Official Level and Travel Distance.
Find Games
Find Games or commonly referred to as the #LiveGamesList, is a list of available opportunities that a Sports Official can view to accept a role on a game/event. This is an open list that shows available to officiate.
Fee
The Fee is associated to a Role and is the value that will be paid to the Sports Official.
Fixed Fee
Fixed Fee is a Role Expense option which allows the Organisation to set. Selecting Fixed Fee means no Expenses can be added by the Sports Official for that particular Role.
Game
A Game is for when two teams are playing each other. Creating a Game is required in order for the Organisation to allocate Sports Officials.
Game Control
Game Control forms part of YesRef Rating and allows Users to rate the Sports Officials Game Control from 1-5. A comment is required for anything other than 5 stars.
Governing Body
A Governing Body is one of five Organisation types that use YesRef. A Governing Body profile gives you access to all of the key features across the YesRef platform, with the additional benefit of viewing any games on the YesRef Platform that are part of your Governing Body. Any Sports Officials affiliated to your Governing Body are also made available.
Home
Home is a tab located in your YesRef account. This will show upcoming and previous games.
If you are a Sports Provider on subscription, you will also see an unallocated tab.
Hospitality
Hospitality forms part of YesRef Rating and allows Users to rate the Hospitality experience from 1-5 on the Organisation or hosting Team. A comment is required for anything other than 5 stars.
Invite
Invite is a function that enables you to invite Sports Officials to your Organisation. Inviting Sports Officials allows you to view their Profile, Availability and Appoint them to Games or Events.
Location
Location forms part of YesRef Rating and allows Users to rate the location from 1-5. A comment is required for anything other than 5 stars.
Organisation
An Organisation is any one of the following: Business, Club, Competition, Educational Institution or Governing Body.
Overall
Overall forms part of YesRef Rating and allows Users to rate the Overall experience from 1-5 on the event. A comment is required for anything other than 5 stars.
League
A League is a Competition type within YesRef and is applied against a Game. This is selected when creating a Competition and defining the type of Competition.
Membership Evidence
Membership Evidence is required by the first person signing up to the Organisation. This is required to confirm that the User requesting access is part of that Organisation.
Paid (Black)
Paid is the current state of a Role. This state means the Organisation has paid and the Sports Official has subsequently been paid.
Parent/Guardian
A Parent/Guardian is a type of User. Parent/Guardians are required to register an account when Sports Officials under the age of 18 create an account. Officials without a parent/guardian will not be able to be appointed or successfully apply for a game on the #LiveGamesList.
Pay YesRef
Pay YesRef is a button that is displayed on the Homepage for Organisations. This button appears when any Role is in a state of Awaiting Payment. Upon selecting Pay YesRef, a popup appears allowing the User to select all or a selection of Roles to pay.
Payments
Payment is a button that is displayed on the Homepage. This page shows you all of your spent or received transaction within your YesRef account.
Payment by
The Payment by description is associated with every Role. Against each Role the Payment by description will highlight who is responsible for making payment for that particular Role.
Payment Details
Forms part of your profile and is used to send money to you.
Per Mile
Per Mile is a Role Expense option which allows the Organisation to set the Per Mile cost for a Sports Official to add the number of miles travelled.
Personal detail
Forms part of your profile, where you can update certain parts of your profile including first name, last name, phone number and address
Pitch/Court
Pitch/Court forms part of YesRef Rating and allows Users to rate the Pitch/Court from 1-5. A comment is required for anything other than 5 stars.
Players
Players forms part of YesRef Rating and allows Users to rate their experience of the players from 1-5 on the event. A comment is required for anything other than 5 stars.
Postponed (Black)
Postponed is the current state of a Role. This state means the Organisation has been refunded their money for the Role.
Processing Refund (Black)
Processing Refund is the current state of a Role. This state means the Organisation has not yet added the bank details to confirm where they monies should be returned to.
Preferences
Preferences forms part of a Sports Official profile where a preferred travel distance, daily availability and notification preferences.
Proffesionalism
Proffesionalism forms part of YesRef Rating and allows Users to rate the Sports Officials Proffesionalist from 1-5. A comment is required for anything other than 5 stars.
Ratings
Ratings are displayed within the platform against an Organisation, Venue, Home Team, Away Team or a Sports Official. A Rating is displayed after 10 Ratings and is rated out of 5. Before 10 Ratings have been received, the text will show TBC.
Role
A Role is associated to a Game or Event. Adding a Role allows you to set the Fee, Expenses, Payer, Sports Official Level and allocate a Sports Official to the Role using the Appoint ot Find function.
Safeguarding
Safeguarding applies to Sports Officials and forms part of their profile. Sports Officials can upload their Safeguarding information to demonstrate they have an in-date Safeguarding qualification for the Sport they officiate.
Share avaialblity
Allows a Sports Official to share their profile / availability to multiple Sports Providers so they can be allocated roles.
Spectators
Spectators form part of YesRef Ratings and allows Sports Officials to rate the Spectators experience from 1-5 on the Home and Away Teams. A comment is required for anything other than 5 stars.
Sports
A Sport is associated to an Organisation to highlight the Sport that they participate within. A Sport can be assigned to an Organisation and a Sports Official.
Sport Level
A Sport Level is used for Events and determines the Sports Official Level for the Role(s).
Sports Officials
A Sports Official is a type of User and are a combination of Referees, Umpires and Table Officials etc who officiate for a Sport.
Sports Official Level
A Sports Official Level is assigned to every Role, determining the qualifications required from a Sports Official.
Sports Provider
A Sports Provider is a type of User. A Sports Provider can register to one or multiple Organisations.
Sports Provider Role
The Sports Provider Role is the Role the Sports Provider has within the Organisation. For example; Chairperson, Team Manager, Appointments Officer etc.
Team Officials
Team Officials forms part of YesRef Rating and allows Users to rate their experience of the Team Officials from 1-5 on the event. A comment is required for anything other than 5 stars.
Unavailable Reason
An Unavailable Reason is a selection of options a Sports Official can select when Closing a Date or rejecting an Appointment.
User
A User is any one of the following: Sports Provider, Sports Official or Parent/Guardian.
YR Finders Fee
The YesRef Finders Fee is a fee which is applied when using the Find function against a Role. This is only payable when YesRef successfully finds you a Sports Official.
YR Payment Fee
The YesRef Payment Fee is a fee which is applied when paying a Sports Official. This is only payable when using YesRef to pay Sports Officials.
Updated on: 17/02/2025
Thank you!